For Attendees

HOME >  For Attendees >  Support >  Accessibility

Accessibility

CHI 2021 Accessibility FAQ

 

CHI 2021 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of CHI 2021, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

 

Contents

 

How do I communicate accessibility needs to CHI 2021 organizers?

 

The Accessibility Chairs for CHI 2021 are Chieko Asakawa, Kotaro Hara, and Shari Trewin, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled, "Do you have a disability or special need that impacts your access to ACM conferences, special interest groups, publications or digital resources?" When you answer 'Yes' to this question, a set of accommodation options will open up, such as wheelchair access, sign language interpretation, or a guide. Please select any options that will help make the conference accessible to you. The accessibility chairs will follow up to discuss your needs in more detail. You can contact them directly at any time by emailing accessibility@chi2021.acm.org.

 

Please indicate dietary restrictions on the registration form in response to the question "Do you have any dietary restrictions?"

 

Please be aware that some accommodations and dietary needs may be difficult to provide at short notice, and we may not be able to accommodate every request.

 

Who do I ask if my question is not answered here?

 

If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact our Accessibility Chair, Chieko Asakawa, Kotaro Hara, and Shari Trewin by email: accessibility@chi2021.acm.org, and someone will respond to you shortly.

 

Will sign language interpretation or captioning be available?

 

The conference will provide a team of sign language interpreters or captioners if requested by any attendees during the early registration period. Please make your request as early as possible. Our Accessibility Chair will follow up with you to discuss your needs in more detail.

 

What are the taxi and public transport options for getting to the conference venue?

 

We are still figuring out the accessibility of taxi and public transportation options from the airport to Pacifico Yokohama.

 

Can a student volunteer assist me during the conference?

 

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

 

Attendees who require personal care assistance should bring their own assistant. Personal care assistants will need to register for the conference using a special code. Please contact the accessibility chairs if you need a code for your personal assistant.

 

What is the conference space like?

 

We are still figuring out the physical layout of the conference space.

 

Will the conference be accessible by wheelchair or power scooter?

 

Yes, the conference will be accessible to wheelchair users. We are still working on a detailed description of wheelchair access.

 

We are still working on an evacuation plan for attendees with mobility limitations.

 

We are still gathering information on wheelchair access to the offsite events. Please contact us directly with any questions.

 

What are the restroom facilities like?

 

We are still working on a description of the restrooms.

 

What are the arrangements for presenters with accessibility needs?

 

We are still working on the stage design.

 

If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact Chieko Asakawa, Kotaro Hara, and Shari Trewin at accessibility@chi2021.acm.org.

 

Can I bring my guide dog?

 

Yes! Guide dogs are welcome at CHI 2021. There will be a relief area with water available. We are still working on the precise location. Please indicate on your registration form if you anticipate bringing a guide dog to the conference.

 

Please also note that you must apply for the issuance of a certificate to bring a guide dog from overseas. The process involves notifying Animal Quarantine Service (AQS) in Japan at least 40 days before your arrival. Refer to the following link for more details: Ministry of Health, Labour and Welfare, "User Certificate" of Limited Period for Assistance Dog Users Entering Japan.

 

Can I attend the conference by robot?

 

We are sorry, but CHI 2021 will not be able to accommodate remote attendance by robot.

 

How much walking or standing will be needed?

 

We are still working on our description of the walking demands of the conference.

 

We are still gathering information on walking demands of the offsite events.

 

Please contact Chieko Asakawa, Kotaro Hara, and Shari Trewin at accessibility@chi2021.acm.org as early as possible if you have further questions or special requests.

 

Will there be assistive listening devices or induction loops at the venue?

 

We are still working on establishing which rooms have induction loops and whether assistive listening devices are available.

 

Will speakers and audience members asking questions be using a microphone?

 

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

 

What food service will be provided?

 

The conference will provide refreshments at morning and afternoon breaks. Some events may include a catered lunch. If you have special dietary needs, please indicate these clearly on your registration form.

 

Can the conference accommodate special dietary needs?

 

Yes, we will do our best to accomodate special dietary needs. Please indicate special dietary requirements on when you register for the conference. If you have a severe allergy please indicate this on your registration form. For more detailed information please contact the accessibility chairs at: accessibility@chi2021.acm.org.

 

Will the conference be a smoke-free environment?

 

We are still gathering information on the smoking environment of the conference.

 

Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

 

We are still gathering information on sensory aspects of the conference. Participants will be requested not to use flash photography or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

 

We are still gathering information on sensory demands of the offsite events and availability of quiet places.

 

Please contact Chieko Asakawa, Kotaro Hara, and Shari Trewin at accessibility@chi2021.acm.org as early as possible if you have further questions or special requests.

 

Will there be a designated quiet space at the conference?

 

We hope to be able to provide a quiet space at the conference but are still checking on availability. Please contact us if you are planning to attend the conference and may need such a space.

 

What if I have a medical emergency or health problem during the conference?

 

In case of emergency call 119 for an ambulance. We are still checking on the distance to the nearest hospital. If you require non-urgent medical care, please contact Chieko Asakawa, Kotaro Hara, and Shari Trewin at accessibility@chi2021.acm.org or ask any student volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

 

What if there is an emergency evacuation during the conference?

 

We are still gathering information about emergency evacuation procedures at the venue.

 


This FAQ has been generated using the Accessibility FAQ Generator tool provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.

HOME >  For Attendees >  Support >  Accessibility
pagetop