Become a Student Volunteer
The student volunteer organization is what keeps CHI running smoothly throughout the conference. You must have had student status for at least one semester during the academic year before CHI. We are more than happy to accept undergrad, graduate, and PhD students. We need friendly enthusiastic volunteers to help us out.
The SV lottery will be open on September 18th 2020, at new.chisv.org and will be closed on
December 18th, 2020 March 1st 2021. Approximately 175 students will be chosen as SVs. All other students who registered will be assigned a position on the waitlist. For how the SV lottery works, please check the Student Volunteers page for more details. To sign up for the lottery, please visit new.chisv.org, select the appropriate conference, and follow the steps to enroll.
Note: We are moving to the new chisv system this year. You need to be registered in the new system in order to enroll for the CHI2021 SV lottery.
The lottery result will be announced by
December 23rd, 2020 March 8th 2021. Once you have a confirmed spot and registration is open you will be required to register by a date in February. You will receive instructions on how to do this with a special code that will waive your registration fee for the conference. You will still be responsible for course/workshop fees.
What will I do when I volunteer?
For CHI2021 SVs, you will agree to a volunteer contract, in which you agree to:
- Work at least 20 hours
- Show up on time to tasks
- Attend an orientation session
- Arrive at the conference by Sunday morning at the latest
In return we commit to:
- Waive your registration fee
- Provide 2 meals a day (breakfast and lunch)
- A cool SV happi for you to keep
- Provide a limited amount of first-come, first serve discounted housing
- And of course, our fabulous SV thank-you party on Thursday night. When you are planning for your travel we highly recommend that you remember to leave on Friday or Saturday so you can attend the party. There is always food, drinks, dancing, and fun!
If you need to reach us, please always use the firstname.lastname@example.org address so that both of us receive it. Reply-to-all on our correspondence so we all stay in the loop and can better help you.
A CHI 2021 note: With the rapid changing situation of the current COVID-19 pandemic and CHI 2021 going hybrid, there may be changes to the way the SV program will operate this year. We, the SV chairs, are monitoring the situation and will keep the community up to date on any changes to the SV program. If you have any comments or concerns, please feel free to email us at email@example.com.
Frequently Asked Questions
We get a lot of emails with the same kinds of questions, this is not a made up FAQ.
Q: I know the deadline for the lottery is passed, but I really, really want to be a student volunteer. Can you get me in?
A: You may go to new.chisv.org at any time after the lottery is opened or even after it is run to put your name in the running. If the lottery has already been run your name will simply be added to the end of the waiting list. If you will be attending CHI anyway there is always a chance you may be able to be added to the last minute, you never know.
Q: I want to skip orientation, or work way less than 20 hours, or arrive on Monday, can I still be an SV?
A: No, sorry these are minimum expectations we expect from everyone.
If after you commit extenuating circumstances appear (like volcanos erupting and other strange things) please communicate with us (to firstname.lastname@example.org). All we ask is for you to communicate what your circumstances are as early as you realize a situation has come up.
Q: I didn’t get your emails and/or forgot to register by the deadlines you guys sent us and I lost my spot as an SV, can I get it back?
A: If this is due to you just not reading your emails, not taking care of your responsibilities, not keeping your email up to date in our system, forgetting or similar things then the answer is NO, no you may not. If there are extenuating circumstances, please communicate with us (to email@example.com). All we ask is for you to communicate what your circumstances are as early as you realize a situation has come up. (Yes, we’ll repeat this often).
Q: I was nominated for an SV spot by someone and got in, will I have to do the same kind of work as other SVs?
A: Yes, the obligations are the same.
Q: I got an SV spot for CHI 2020 and did not get a chance to SV. Will my spot be carried over, or will my chances to get a spot again increase?
A: Unfortunately no, the lottery will run as usual. While we can definitely relate to the frustration of not being able to SV after finally getting a spot, we found it would be unfair to those who could not get a spot.
We are looking forward to meeting all of you!
Nicole Sultanum, University of Toronto, Toronto, ON, Canada
Bingjie Yu, University of Bath, Bath, UK
Xiyue Wang, Tohoku University, Sendai, Japan